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SERIM - OPERATING PROCEDURE MANUAL
The following set of rules have the aim to codify the organization, the operating procedures and the building standards adopted by the Company in order to define entirely the responsibilities and the activities of the different sectors, in which the Company is divided in the design and shipbuilding management.
In order to carry out the work, the Company has to be shaped as an easy and unified Team in which the spirit of collaboration must substitute the competition. The Team must consist in very motivated and target oriented people to create a new way of operating in the field of yachting to introduce innovatory and industrially effective ways of working under the point of view of quality, costs, time of building.
Basic Team composition is:
Doctor Engineer, NA ME as managing Director and President of the Society
Doctor Engineer for all planning activity, project Management and survey of the works
Doctor Engineer NA ME for all calculations and technical drawings management
Architect for all styling and decoration
Industrial Designer for 3D modelling, rendering and animation
A skilled commercial purchaser for all orders definition
The Company is organized according to the operating diagram reported in the picture, indicating the assigned tasks for each person in charge of a sector and, furthermore, the flow of information amongst the single sectors. Each sector avails itself of the technical advice of experts in shipbuilding whose contribution is essential to optimise choices, working procedures and to create the Company’s know how.
The work is carried out following the outline defined by a standard so that it appears concise, complete, easy to understand.
The Company’s sectors forming the Operating Structure are:
The of the company organization are following:
Concerning the building work order management, the following items are taken into account:
The Company owns an in-line hierarchical operating structure, supported by a staff of expert consultants.
The structure is divided in competence sectors depending on the Company’s Management.
The different sectors, the professional figures composing it and their tasks are listed below:
Person in charge: General Manager named by the Shareholders
Tasks : Personnel management
Preparation and management of the annual budget
Defining of company’s aims
Assignment of work orders within the company
Assignment of the available resources necessary for the reaching of the company’s aims
Answering the Shareholders for the utilizations of the company’s funds
Answering the Shareholders for the quality and quantity of the work carried out
Defining the development strategies and the necessary investments
PLANNING AND SCHEDULING
Person in charge: Graduated preferably in management or information technology engineering, expert of techniques of net programming and data analysis.
Tasks: To provide for the general planning of building work orders (Planning) in order to assure the achievement of the Management’s intents as to delivery dates, quality and costs.
To split the single work orders into designing activities, subcontracts for the working and material purchasing (Shipworkbreakdown)
To prepare an estimated budget of the work order and verify constantly the correspondence of activities and expenditure to the schedule and to change and correct it, if necessary, in order to keep the control on time and costs.
To give a detailed situation of the expenditure deadline for each single work order and for each single supplier so that it is possible to allocate financially the economical resources.
Procedure: He/She avails him/herself of management data received by Production to do a budget of future constructions.
He/she avails him/herself of the past material costs in order to define the costs of equipments to be inserted into the budget and to be supplied to the Purchase department..
He/She proposes the necessary changes of the technical specs and coordinates the possible changes required verifying the economical suitability.
He/She keeps updated the technical specs and verify the suitability with General Arrangement.
The Planning and Scheduling Department, through periodical meetings (weekly) with the involved offices (AD, TD and PRD) verifies the activities progress supplying reports to the Management.
Depending on the production Department’s requirements, the Planning and Scheduling Dep. defines the priorities for purchasing the materials and defining the contracts and updates them within the , this file is updated on the internal net.
Necessary information to be sent to PSD:
Technical Specs (TD)
PR (Purchasing requests)
Corresponding order – Payment delivery schedule
Delivery of the material to the shipyard
Installation of the same, test if necessary
Contractual work progress
Actual executed payments
Person in charge: Expert in commercial contracts, with excellent knowledge of written and spoken European languages (minimum level: English, French, Italian).
Good knowledge of availability on the market of materials and services necessary to the Company for the shipbuilding.
Gifted with a good perception of human nature to lead the commercial negotiation.
Tasks: To receive from Planning Dep. the list of supplies and services necessary to the work order in order to assure their availability during the building to define and develop the commercial negotiations, to issue the corresponding orders and contract in due time according their time of supplying.
To receive from Technical Department the description of the Scope of supply, the possible explaining drawings and the list of the probable suppliers to depict a whole schedule useful for the negotiations.
To issue requests of technical, time and economical offers; to receive and examine the corresponding proposals evaluating what could be interesting for a direct negotiation with the supplier.
To carry out the negotiation with the single suppliers highlighting for every one advantages and disadvantages of technical and economical nature, and preparing, if possible, a suitability of price based on objective data, i.e. value of proposed materials, manpower hours, equipment necessary for the realization.
To supply the Management a whole summary of undertaken negotiations to allow him to decide on the more advantageous proposals.
To prepare the taking care of all the main aspects in particular of the composition and completeness of supply, the delivery, the ways of payments, the guarantees, the possible customs procedures.
To fill in a according to the contracts and to the orders issued, organized for each work order and for each supplier. To fill in, within the first ten days of the month, a schedule reporting the payment situation due at end of the month, considering also possible delays in delivering and in the acceptance of supply.
Person in charge: Naval Engineer with professional qualification
Tasks: Planning of work activities of the Department basing on the company’s instructions.
Assignment of human resources and work tools.
Drawing up of basic design.
To entrust external companies with work
Control of work carried out within the office.
Control of work entrusted to external companies
Data collection for company accounting (worked hours for each person, delays, weights excess and overcharge)
Drawing up of Ship Use and Maintenance Manuals.
Help: Naval engineer experienced in naval and mechanical design calculation
Tasks: Power and range prediction
Calculations of bodylines geometrical elements
Trim and stability
Scantlings in compliance with Classification Society
Structural FEM analysis
Building dimensional control
Building weight control
Drawing up of test reports
Drawing up of Instructions for Captain
Personnel: Naval and mechanical draftsmen educated at Vocational Technical Institutes and Naval Engineering Schools.
Tasks: Structural design execution
Surface and solid 3D modelling
Execution of Structural drawings and Fitting plan
Arrangement Layout 2D drawings.
Planning MICROSOFT PROJECT
Bodylines modelling FASTSHIP
Upper works and superstructures modelling MICROSTATION
Stability calculations GHS
Structural dimensioning MAESTRO
LRS electronic sheet
Structure production NAUSHIP
Piping systems PLANTSPACE
2D Drawings MICROSTATION
The TD, on Management Dep.’s input, provides, according to the Planning Dep. decision, to the drawing up of the Basic Design and of the Feasible Project using internal or external resources. For carrying out the pertaining work, the TD shall obtain all the necessary technical information, as drawings, 3D models, technical data and so on. In case of turning to external companies’ work, the TD shall carry out an estimation of time and cost of the work entrusted outside, informing the Management for its decision.
The TD shall prepare and update an official file of all the work carried out, divided for work orders and for type of work (Calculations, Structure, Propulsion, Plants, Fittings, Furniture....) providing to the coding, revision sequence and kind of issuing (Preliminary, Feasible for building, for Consulting, Outdated).
The produced documents will be spread, if appropriate, for consulting during their preliminary drawing up, and only after the Management’s approval will be considered valid for building.
PHASE 1.1 - Basic layout analysis
The design input is given by the Preliminary GA, the 3D superstructure surface model and by contractual technical SPECS supplied by the commercial sector (MYT). What the SPECS indicate prevails and is bounding, therefore the preliminary GA and the 3D model only show approximately the layout and the look we would like to obtain. The yacht final outline derives from the actual adopted hull shapes which, even if they respect the volumes and the living surfaces, must satisfy the contractual requirements of performance, as contractual speed, manoeuvrability, sea keeping behaviour, fire protection, intact and damaged stability, comfort. On the base of the that statement, the GA is subjected to the necessary changes to satisfy the requirements of performance, to define the more appropriate structure geometry and to house efficaciously the technical arrangements provided for by the SPECS.
The design development begins with a preliminary weight estimation in order to establish a preliminary volume and the main bodylines dimensions LWL, BWL and T (draught).
According to the technical specs of naval architecture, which analyses the dimensional relationships and the dynamic parameters belonging to the ship, the next step is the hull modelling choosing the right hull bodylines draught to the upper forms of upperworks where the stylistic requirements prevail.
Given a bodylines’ geometry, first of all it is necessary to arrange the propulsion system in order to respect the minimum size of Engine Room on the base of machinery and other various systems. In this way one part of hull volume, exclusively dedicated to this aim, is bounded.
Furthermore, depending on the kind of propulsion adopted, the geometries of propulsion and steering hull appendages can be defined.
The following step concerns the statement of structural geometry defining the transversal frameworks space and the main longitudinal connections in order to optimize the utilization of the material employed for the building. Regarding the stability, the hull is divided into compartments, which are divided by watertight bulkheads; while on the base of the habitability and of the technical bounds, it is divided into decks.
It is necessary then to define the Capacity Plan distributing in the hull the liquid structural deposit to be embarked and the added non-structural tanks.
At the end of these preliminary steps, it is possible to proceed to a GA revision in order to adjust it to the actual dimension of the vessel and of her internal partition, keeping the necessary spaces for the technical arrangement as: air conditioning control panel, ventilation systems, structural staircase trunks, Engine Room ventilation structural trunks, steering gear rooms, emergency generator room, other possible for special systems.
If this outline is not considered satisfactory, it is necessary to proceed to a change of the main dimension and of the vessel surface model. This step can involve a different weight estimation and, subsequently, of bodylines shapes.
Note: This phase should involve the buyer’s technical-commercial sector and be finished before the contract owner’s signature.
PHASE 1.2 – Control Calculations
What obtained during phase 1.1 must be submitted to a series of control calculations regarding:
a) The bodylines and their appendages to assure the speed, sea keeping and manoeuvrability performances.
b) The power and range predictions based on mathematical regressions and/or scale model experiences.
c) The vessel’s intact and damaged stability.
d) The hull scantlings according the adopted Classification Society. The direct calculation of particularly stressed structures both with traditional systems and FEM analysis.
PHASE 1.3 – Structural Drawings
If the layout, weight and hull performances obtained in the previous phases are considered satisfactory and in compliance with the design aim, the following step is the drawing up of the Structural Drawings consisting of:
Structural Plan Scantling Plan
Midship Section and Watertight Bulkhead Model
Bow and Stern Structures
Frameworks sections collection
Schematic Diagram Single-wire functional diagrams
Machinery and plant materials lists
Propulsion System Main propulsion engines arrangements
Motion Transmission System
Engine Room Layout
Electrical System Single-wire delivery diagram
Short-circuit Streams Calculation
Drawings and calculations prepared during this phase must be submitted to the Classification Society’s preventive approval to be utilized in the following design development.
Phase 1 must be developed by the Company’s Technical Department using its know how, procedures and instruments. The utilized human resources will be internal or external depending on the working load.
PHASE 2.1 – Work model preparation
The items creating the structural drawing (DRW) are:
- Drawings and calculations deriving from the basic design
- Classification Society’s and other contractual Societies’ Regulations (MCA, Solas, Marpol, ecc)
- SERIM structural standard
The structural design is subdivided into three main lines which must be developed, if possible, simultaneously in order to feed in an optimized way the building and minimize the realization time.
These lines are:
a) STRUCTURE: Production of structures, plating, plating nesting and cut
b) PLANTS: Main machinery arrangement; 3D Piping
c) FITTINGS: Furniture and fitting plans
It is essential to achieve the aim the timeliness of the information collection necessary to develop each document.
In addition to the available information developed in the Basic Design, it is necessary to define as soon as possible the commercial supplies in order to find the technical documentation regarding them and which is absolutely necessary to go on with the work.
In order to allow the contemporaneous development on the three lines, the first step to do concerns the most precise definition of:
3D SURFACE MODEL OF THE BUILDING WITH OUTLINES
AND A SCHEMATIC STRUCTURE WIREFRAME
On the surface of the model, the outlines of frameworks, decks, hull and deck longitudinal structures, the plating edges will be reported in order to lean on them the single structures and analyse the passages position.
Making available this model it will be possible to proceed with the structure cut, the machinery and piping arrangement and to begin the furniture and fitting internal partition. Moreover, the further the work proceeds it is possible the control of the possible interferences amongst structures, systems and furniture allowing the maximum exploitation of spaces and the maximum structural simplicity.
The structural plans are supplemented with 2D drawings concerning the areas arrangement, as especially:
- Arrangement of rudders, holes and steering gears machinery
- Stabilizers arrangement
- Bow Thruster and Stern Thruster arrangement
- Technical Rooms of ventilation and conditioning system arrangement
- Shaftline arrangement
- Propulsion foundations and beds
- Main machinery arrangement and beds
- Hawse and chain locker
- Machinery Deck arrangement and beds (cranes and others)
- Special systems arrangement (hatches, moving platforms, hangars...)
Those drawings shall report all the necessary information for the hull building, for the installation plans, for the purchase of machinery.
PHASE 2.2a – Generation of Structure elements
Input: Surface 3D model
Midship section and watertight bulkhead model
Structural details of areas
Collection of all the ship framework sections
Output: 3D model completed with the outlines and the edges as previously described
Block prefabrication plan
Files for each block
The block file shall be filled in according to the company standard whose paging consists of:
- Cover: Perspective representation of the whole block structure and positioning on the pre-fabrication plan
Block Weight and Centre of Gravity
Welding diagram and kind of electrode to use
- Deck plan
- Framework sectors and transversal bulkheads plan
- Installation plan for the main subsets
- Shell expansion
- Structural parts list
- Section bar list
- Plating curving elements
- Cut nesting
PHASE 2.2b - Machinery arrangement and beds
Input: 3D model completed with the outlines and the edges as described in phase 2.2
Work general plans
Engine Room and technical rooms arrangement plan
Shaftline geometry and propulsion arrangement
Rudders, stabilizers and bow thruster arrangement
Other hull systems arrangement
Machinery drawings and/or 3D cells
Output: Machinery arrangement on the structural geometrical 3D model
3D model of machinery beds and foundations to give back to the company working on the structural blocks
PHASE 2.2c - Piping
Input: Structure 3D model completed with the machinery arrangement and their beds and foundations
Machinery ventilation plan
Ship ventilation and conditioning plan
Functional schematic diagram and machinery/material list
STD Seaborne collection of material, accessories, type to use for the connection, the passages and the clamping.
Output: 3D model of ducts and cable passages arrangement
3D model of piping subdivided for each single system
Installation coordinating plans
Weight and centre of gravity for each single plant
Structural sketches of each single piping stretches (only if requested)
The installation coordinating plans will be represented for each single compartment and will include at least one low plan, one intermediate plan, one high plan, the bulkheads and the bulwarks, the sections on each framework. The dimensioning according to the three directions will be referred to the ship middle plan, to a horizontal plan referred to a highness known on the plan passing through the construction line and to the nearest framework.
PHASE 2.3 - Fitting Plan
The Fitting Plans have the double aim to define completely, by homogeneous blocks, the fitting material to buy and to work as onboard installation plans.
Approximately they include
- Deck Plan
- Navigation lights and signals arrangement plan
- Antenna and equipment arrangement plan
- Windows and portholes positioning plan
- Hatches plan
- Staircases plan
- Handrails plan
- Boat arrangement plan
- Ship safety plan
- Cathodic protection plan
- Docking plan
And the area layout plans:
- Garage and stern platform
- Steering gear room
- Boatswain’s locker Bow Room
- Material storage
- Cold store
PHASE 2.4 – Furniture arrangement plans
Input: Work general plan
Structure coordinating plan
3D structure model
3D systems and piping model
Fire protection and partition plan
Acoustic insulation partition plan
For the drawing up of the furniture arrangement plans, it is necessary to predispose the 3D models of all the living rooms to be furnished, taken separately or, if possible, grouped for ship compartments. For the work, the structural and systems 3D model will be used and in order to allow the control on the interferences amongst the different elements and make optimum use of the available rooms.
The models will be used to build in the workshop the three-dimensional mock-ups on which to realize the fixed furniture.
From the models, it will be possible to deduce the Single rooms plan. Said plans will be reported on 2D drawings including the floor and ceiling plan, the single room walls. The furniture plans will have to report all the necessary information for the cost and weight estimate and in detail:
- The materials to be used for the fixed furniture
- The kind and level of surface finishing
- The surface fabric, leathers, precious essences , mirrors or other covering
- The metrical calculation of the single materials and their esteemed weight
- The furniture accessories making up the room’s fixed equipment
- The lighting and the positioning of sockets and switches plan
- Fan coils furniture arrangement
- Entertainment system arrangement (TV, HiFi etc.)
Output: Furnishing 3D models
Area furnishing plan
Rendering pictures explaining the aesthetic outcome.
Pertaining centre: ARCHITECTURE DEPARTMENT
The Technical Department (TD), considering the design planning, arranges the issuing of a purchase order for DRW and put at the executor’s disposal with a the necessary information. The purchase order can be addressed to an internal or to an external executor on the base of a commercial contract prepared by SERIM.
The entrusted executor prepares a preliminary drawing up of the drawing and submits it to a checking analysis by a committee consisting of:
- Head of TD.
- The Project Manager of the building
- The head of Production Department
- SERIM person in charge of the architectural design
- Specialized consultant on the subject discussed
In case the work had been entrusted with an external subcontractor:
- Subcontractor’s Project Manager
- Draftsman of the drawing
If the drawing has any stylistic involvements depending on the final customer’s choices, during the analysis even the owner’s stylistic representative shall take part into the meeting, only for these aspects.
After the Committee’s analysis, a shall be drawn up by the Head of TD, reporting the decisions and the descriptions of any possible changes together with the reasons. A.s. document shall be delivered to every members of the Committee.
The Head of TD takes care to let any possible changes carry out until the drawing up of the final DRW, valid for the building.
In case the work has been entrusted to an external company, the Production DRW shall be submitted to at least two revisions, then it shall be considered feasible. In case further changes are necessary because of the external subcontracting company’s fault, the subcontractor will provide at its expenses to correct the DRW and will be submitted to possible penalties foreseen for late delivery. If the changes are requested by SERIM or by SERIM’s customer, the subcontractor shall have an extra payment, agreed in advance with SERIM.
When TD has got the final drawing up of DRW, TD shall submit it to SERIM Management and subsequently it shall send it in 5/five copies to the Classification Society (CS) for the certification.
If CS after its examination requires changes or particular details, the TD shall let them carry out to a full satisfaction of CS.
For the drawing up of the changes, if the DRW was prepared by SERIM, the TD will provide directly informing the interested members of the Committee.
If the document is entrusted to an external company, the company will be obliged to carry out all the details required by CS without any further payment and will have to pay the penalties provided for late delivery. If the changes are caused by SERIM or by SERIM’ buyers, the company will have the right to an extra payment agreed with SERIM in advance.
When the DRW receives the certification of CS, it will be stamped: “Valid for construction”, with date and signature of Management and will be officially delivered to the Production and for information to:
Technical Archive of TD
Shipyard or subcontracting company
If necessary, in order to avoid delays of the building, only after the Management’s decision, the DRW could be also sent to the Production with a stamp reading as follows “Temporary Approval, date and signature of Management” and it will have anyway contractual value for the carrying out. Any possible changes due to CS’ requests will be subjected to an extra price agreed with the shipyard or Company in advance.
D – CHANGES DURING WORK COURSE
In case there are necessary changes or additions to a drawing already delivered to the Production and validated as feasible, the TD will provide to produce a revision, issuing a new version of the same drawing where it will describe in short the updating, the date, the signature of the person who authorized the change and a progressive alphanumeric book-face to distinguish the drawing from the previous one. The drawing subjected to the change will be placed on file with the stamp “SUPERATO by version ……/(A)” (outdated by version A)
The TD will provide to deliver officially the new version of the drawing to the production, receiving a written letter for information.
E – REGISTRATION
The DRW will be registered according to the standard adopted by SERIM.
The following files will be composed :
- Electronic file in TD’s Server
- Paper file in a reduced format for a quick consulting
- Official paper file of the drawings approved by CS and corresponding certifications
- File of Shipyard production containing copy of the approved and “valid for building” drawings.
Person in charge: Civil Architect with professional qualification
Tasks: Planning of work activities of the Department on the base of the Company’s instructions
Assignment of human and work tools resources
Relationships with the customer’s Designer
Relationships with the owner’s designer and decorator
Analysis of stylistic details to be used during the building
To subcontract the work to external companies
Control on the work carried out within the department
Control on the work entrusted to external companies
Data collection for the company accounting (hours worked for each person, time delays, weights excess, overcharge)
Help: Architect or Industrial Designer
Tasks: To assist the Person in charge of the Department in the building development and in the designing drawing up within his/her competence.
Planning MICROSOFT PROJECT
3D modelling ALIAS /RHINO ………
Rendering CINEMA 4D……………
2D drawings MICROSTATION
The AD receives from the buyer the preliminary drawing up of the vessel’s architectural design, interfaces itself with the Owner’s representatives, interprets their requests, for the full definition of the overall configuration, the stylistic details, the furniture style, the building materials, the furniture accessories and the electrical and entertainment appliances.
The AD completes the detailed definition of the basic architectural model, if it is necessary to provide for committing to an external office the drawing up of the Furniture Plan, checking their carrying out and correspondence to the basic design.
The AD interfaces itself with the Project Manager of the work order for the development of the furniture working at the same time with the other workings regarding the systems, the painting, the insulation and the external fitting.
The AD, on the base of the general planning of building activities, plans the working time and sequence not to cause hindrances to other working in progress onboard.
The AD controls the building in the establishment and the installation onboard of the furniture, supplying the subcontractor’s manpower the necessary instructions to warrant the good result of the work.
The AD is responsible for the final aesthetic result, the quality and the finishing level of the building in the architectural and habitableness point of view.
Person in charge: person with a wide knowledge of techniques and methodologies of shipbuilding, with at least 15-20 years of experience in the specific sector of yachting, able to perform the work of planning and coordinating the different activities involved.
Since he/she will work in strict contact with Italian workers, it is necessary that he/she could speak Italian fluently and be able to interpret, beyond the formal outside aspect, the actual moods and the nature of the people whom he/she will deal with.
Tasks: For every work orders, he/she will have to develop the following activities.
To collect and examine the structural drawings to check if they are feasible and complete, reporting any possible problems to the Technical Department in order to allow the TD to provide for their solution.
On the base of the general schedule of the building, to plan and organize the time of the various working to carry out the building of every work orders in a swift and efficient way, avoiding hindrances amongst them.
To agree with the subcontractors upon the work sequence to respect the scheduling and avoid interferences.
To organize and assign the human and material resources for the development of the single activities.
To check that the working and the installations be carried out as the design provides and as reported on the structural drawings.
To give instruction, if necessary, to the staff to assure that the working to which he/she is in charge are carried out in the expected way.
To give the authorization of the withdrawal from the warehouse of the materials belonging to the buyer necessary for the building.
To collect the management data necessary for the work order control, reporting weekly to the Director the employed manpower for the various works, the works actually carried out, the quantity of materials used during the building, the problems found, the lack of human and/or material resources which have blocked the schedule progress.
To prepare a fortnightly report of the general work progress regarding the building different work order and of the work progress realized by every subcontractors (to prepare a model)
The person in charge with the production avails him/herself of experts in the field who will have to supervise directly the working within their province. Those experts are:
§ Assistant to the hull metal structural work
§ Assistant to the mechanical and schematic installations
§ Assistant to the electrical installations
§ Assistant to the working of insulating and painting
§ Assistant to the joinery working, to the furniture installation and to the finishing touch before delivery
Furthermore, it would be appropriate that the Production could avail itself of a team consisting at least of two mechanical fitters and an electrician to make up the possible gaps caused during different subcontractors’ working.
The yacht building involves the development of different activities of the single company’s sectors which can be summarized as follows:
- Activity of programming and data collection pertaining the Planning Department
- Activity of basic and structural design pertaining the Technical Department
- Activity of purchasing and storing goods pertaining to the Commercial Department
- Artistic activity pertaining the Architecture Department
- Activity of building pertaining to the Production Department
Each Department carries out assigned specific tasks and follows a development program. It is necessary nevertheless a company figure who could maintain a whole picture of the design during the various phases for the achievement if the company’s expected aims. This figure is the PROJECT MANAGER who follows the building from the beginning to the delivery.
Gifts: Wide knowledge of all the problems bound to the ship building with a particular reference to Yachting.
High human qualities of Public Relations to interface him/herself both with the internal staff of the different departments and – especially - to keep a friendly and constructive relationship with the customer and his/her representatives, delegated to the yacht surveillance. The PM must give confidence with regards of the internal Departments that all the activities are going on without any problems and with regards of the customer that the work is faced in a professional way for the achievement of quality expected by the contract and for the respect of time of delivery.
Tasks: To carry out an in depth analysis of the Supply Contract, the Technical Specs and the General Arrangement in order to assimilate the spirit and the aims of the design to follow.
To notice in due time any possible technical inconsistencies amongst contract, specs and General Arrangement reporting them to the Management in order to arrange their removal.
To assist the Planning Department in the drawing up of the building time scheduling defined by the diagram Activity Gandt.
To fill in the model Shipworkbreakdown of the building with the assistance of the Technical and Purchase Department.
To assure that all the information necessary to the design development are found and spread in the right way and in due time within the Company. These pieces of information concern basically the calculations and design drawings development, the purchase of material, the working and they can be drawn from the scheduling prepared by the Planning Department and, in short, reported in Shipworkbreakdown
To keep a strict relationship with the owner’s representatives, delegated for the surveillance of the building, personally providing for their reception in order to make them feel at their ease.
To take from the owner’s representatives all their particular technical explanation requests, any possible changes during the building and any demands, supplying them the right answer after a technical analysis of the design and of the compatibility of what requested through the contract.
To advise the Management the owner’s particular requests which can be considered as extra with a subsequent change of prices, delivery time and weight increase, quantifying the change to allow the Management to evaluate the possibility to carry it out and prepare the appropriate actions towards the customer, change of the building program and of the expenditure budget.
To fill in a on the work progress of the building, which highlights any possible causes of delays due to the lack of information, materials or human resources.
SET OF FORMS
The work performed by the various Company’s sectors must be carried out and collected on standard format in order to standardize the procedure and make the consulting easier.
At the Planning & Scheduling Dep.’s care, according to the software MS Project to set up and update the program.
At the Purchase Dep.’s care, form in use.
At the Planning & Scheduling Dep.’s care, according SWBS codes in use (US NAVY, FINCANTIERI etc....)
At the Purchase Dep.’s care, form in use.
At the Purchase Dep.’s care, full cash flow of the building.
At the Purchase Dep.’s care, note of effective payments to be done at end of month.
At the person in charge with the Technical Dep.’s care, weekly working schedule for the person in charge with the description of activities, worked hours.
EXTRA FORM (Cost, Time, Weight)
At the Project Manager’s care.
Building nr. _________ Name _____________
Building shipyard _______________________
Progressive Nr., Date _____________________
Chnage to the supply commercial contract (art. ___)
Brief description _________________________
Requested by ___________________________
Extra cost: ______________________________
Extra time of ship delivery _________________
Extra contractual ship weight _______________
SERIM’ technical approval ___________________
Final customer’s representative’s approval ______
General Contractor (MYT)’s approval __________
DESIGN WORK REPORT
At the Planning & Scheduling Dep.’s care, minutes of internal meetings reporting the technical and working choices which the interested company’s sectors have to follow to develop the work.
FORTNIGHTLY CONSTRUCTION IN PROGRESS
At the Project Management’s care, fortnightly report of the building progress which indicates the work to be still carried out, the progress state, the causes of possible delays, the time necessary to have particular information or materials.
MONTHLY WORK IN PROGRESS
At the Planning & Scheduling Dep.’s care.
At the Technical Dep.’s person in charge’s care.
Each element belonging to the building, structural fixed parts and added fitting parts, must be inserted in a Project DATA BASE with a identifying code which will be reported on all the drawings, the purchase-orders and the official documents. The elements to be reported in the DB are:
Code of item
Position on board (barycentre coordinates)
Absorbed power (if existing)
Drawing (2 3D views)
Ship drawings on which it appears
Availability (realization or purchase phase, presence in warehouse, installation on board)
The DB must be created by Technical Dep. And made available for the purchase, production, warehouse and other managing activities.
PSD: Planning & Scheduling Dep.
PD: Purchase Dep.
TD: Technical Dep.
AD: Architecture Dep.
PRD: Production Dep.
PM: Project Management
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